Bethel 360° Food Pantry
Staff sign-in is required before opening Pantry operations.
Bethel Temple of Praise partners with Feeding Westchester and Hispanic Federation to connect individuals and families with nutritious food and essential resources.
-
Complete the monthly tasks below to keep the pantry running smoothly. Each completed activity moves the month toward close.
▤ Monthly Tasks
| TASK | DESCRIPTION | STATUS | DUE DATE | ACTION |
|---|---|---|---|---|
| Loading live monthly tasks… | ||||
⚡ Quick Actions
Inventory at a Glance
Active Products -
Counted This Month -
Total Units Counted -
Recent Activity
Loading live activity…
? Need Help?
View the user guide or contact the pantry director.
DISTRIBUTION
Distribution & Client Check-In
Manage distribution-day household check-in, annual TEFAP validation, and service counts.
Bethel 360° Food Pantry
Distribution Day · Client Check-In & TEFAP
CLIENT CHECK-IN · ANNUAL TEFAP VALIDATIONStaff sign-in
Client Check-In
Search for a client, select the household, then click Start Check-In to open the operational check-in section.
Matching Clients
Existing Distribution Sign-ins
Selected Client
Today's Check-In List
Running list for this session. Completed check-ins are saved to the distribution record.
Monthly Tasks
Monthly Operations
Live task status for the selected pantry operating month.
Staff Sign-In Required
Use your authorized Bethel 360° pantry account to load or update monthly tasks.
| Task | Area | Owner | Due | Status | Action |
|---|
Month Close
Load the operating month to review close readiness.
Inventory
Current Inventory Count
Enter and review pantry stock for the selected operating month.
| Date | Product | Category | Qty / Case-Box | Total Units | Notes |
|---|
| Product | Category | Container | Pack | Latest Count | Qty / Case-Box | Total Units | Notes | Action |
|---|
Ordering
Monthly Pantry Orders
Review Feeding Westchester and Hispanic Association orders for the selected operating month.
Create Pantry Order
Receiving remains a separate workflow.| Source | Program | Order Date | Expected Delivery | Order Code | Status | External Approval | Notes |
|---|
Receiving
Receiving & Deliveries
Review pantry deliveries and connect receiving activity to the selected operating month.
Record Delivery
Link to an existing order when applicable.| Delivery Date | Source | Program | Linked Order | Invoice / Reference | Pounds | Documented Value | Cash Paid | Notes |
|---|
Temperature Checks
Refrigerator & Freezer Checks
Record and review temperatures for pantry cold-storage units.
| Unit | Location | Type | Latest | Temperature °F | Status | Notes | Action |
|---|
| Date | Unit | Location | Type | °F | Status | Notes |
|---|
PACKING
Monthly Packing
Review packing preparation for the selected pantry operating month.
Record Packing Event
Additional packing events may be recorded when needed.| Packing Date | Expected Households | Status | Completed By | Reviewed By | Notes |
|---|
REPORTS
Pantry Reports v52
Monthly operations, TEFAP compliance records, and distribution service reporting.
Distribution & Demographics
Official monthly households and individuals come from the distribution event. Electronic demographic counts remain separate so a partial electronic list cannot overwrite the official monthly totals.
Operations
Reporting Status
| Area | Status | Source |
|---|
TEFAP Due / Renewal Report
Shows overdue records and records due within the next 60 days.
| Client | Client ID | Application Date | Renewal Due | Status |
|---|
Individual TEFAP Record
Select a client from the searchable client list and recreate the stored annual TEFAP attestation for printing or audit support.
Distribution Check-In / Service Reporting Form
Generate the client check-in report for one delivery day or a range of delivery dates.
Products Catalog
Product Master
Products used by Pantry inventory and operations. Deactivate products instead of deleting historical records.
| Product | Category | HPNAP Group | Container | Pack | Package Size | Status | Action |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Help & User Manual
Food Pantry Operations Workflow
Use this workflow as the quick-reference monthly operating sequence. The detailed procedures below control where additional explanation is needed.
View illustrated workflow chart
The chart is a visual aid. Where wording differs, the live application and the procedures in this manual are controlling.
Monthly Process User Manual
- Staff Sign-In. Open Pantry and sign in with your authorized staff account. Access is based on your Pantry role and permissions.
- Home / Operating Month. Confirm the operating month, status, completion percentage, outstanding tasks, distribution totals, inventory summary and recent activity.
- Monthly Tasks. Work from the required monthly task list. Mark a task complete only when the activity is actually completed. Authorized users may use Not Required only when it legitimately does not apply.
- Inventory. Record at least one inventory count each month. Use products from the Product Catalog and record quantities accurately.
- Product Catalog. Search the master product list, add or edit products, and deactivate products that should no longer be used. Do not delete historical products merely because they are inactive.
- Temperature Checks. Record required refrigerator/freezer temperature checks and document corrective action when needed.
- Ordering. Record Feeding Westchester and Hispanic Federation orders and expected delivery information.
- Receiving. Record actual deliveries and receiving information when food arrives.
- Packing. Record the packing event and prepare food packages for the scheduled distribution.
- Distribution / Client Check-In. Select the distribution date, search for the client, confirm the household, start check-in, verify annual TEFAP status, enter Children / Adults 18-59 / Seniors 60+, and add the household to the check-in list. The system prevents duplicate session check-ins.
- TEFAP. If the annual attestation is current, continue check-in. If missing or expired, complete and review the annual TEFAP application before saving and continuing.
- Reports. Use Reports for monthly statistics, TEFAP due/renewal information, individual TEFAP records and distribution/service reporting.
- Month Close. Review required tasks and monthly activity. Close the month only after requirements are satisfied. Reopen only when authorized and document the reason.
Roles & Access
Norticia Chin, Edward "Jimmy" Foster, Marcia Alexis and Natalie Wallace. Director access supports Pantry administration and operational oversight.
Valrie Daley and Samuel Chin. Access is based on assigned Pantry operational permissions.
The application enforces Supabase authentication, role permissions and row-level security. Do not share staff credentials.
History
History
This module opens from the Pantry Home. Its existing operational workflow can be connected here without changing the locked Distribution / Client Check-In workflow.